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DFN General ERP

DFN General ERP is a comprehensive suite of applications for the total management of enterprise resources. The current version (version 2.5) provides the following application modules which are integrated into a seamless operating environment:

1) Supply Chain Management Module: This module handles all supply related functions such as suppliers’ profiles, product delivery cycles, delivery scheduling, etc. such that a business can minimize idle inventory to near zero while ensuring timely delivery of needed products and parts at the right locations without exception. The SCM module has a number of sub-modules –
A) Suppliers profile
B) Inventory profile
C) Delivery scheduling
* Get the whole procedure of receiving orders, delivering goods and invoicing done very smoothly
* Far- reaching pricing, commission and discount options to do by all types of special situations
* Special discounts, margin and commissions on item quantity, other than usual entered options, and also for both items level and on the whole
* Instantly access to past sales orders for a customer
* Know exactly how and when the customer wants delivery of his order
* Be sure a customer's credit status gets checked before and after placing an order
* Provide order acknowledgment forms to your customers to make sure the order is accurate
* Can alter delivery order quantities, if any customer wants it partially
* Special handling options, so you can have special order, back order or sale from future available stock
* Sales quotations and order acknowledgments for obvious communication with your customers
* Prioritization of orders by customer
D) Inventory costing
* Bill of Material in a detailed or summarized fashion
* All product structures are maintained as a single level bill of material; however, the system generates the exploded multiple level bill of material whenever necessary
* Multiple Options for a single Bill of Material for customized finished product by customer
* Each component on a bill has its own effective date and inactive date; the system derives the required structure based on these effective dates
* Engineering change orders can also be maintained; if desired engineering change orders can be linked to one or many bills of material
E) Manufacturing Order
* Details for each transaction include reference, date, analysis details (planner code etc.), item code, quantity to be produced, due date, job priority and status
* Types of transactions are planned manufacturing order entry, order release, kitting material, direct material issues, order completion, de-kitting
* Integration with inventory provides for stock updating and inquiry
* Facility to amend (and print) documents such as kit list
* Multiple warehouses options for issues and receipts
* Comprehensive production analysis based on both quantity and cost
* Allocation of manufacturing costs by divisions for project costing
F) e Procurement

2)Financial Management Module:

A) General Ledger (GL) Features:

* Multi-currencry balances for each period for each currency as well as consolidated base-currency balance
* Independent balances and transactions for each accounting year allowing for concurrent transactions and reporting for multiple accounting years
* User defined accounting periods allowing for fiscal periods different from calendar periods
* Prior period adjustment transactions with automatic adjustments to balances carried forward to subsequent accounting periods
* No limit in the max number of periods allowed for prior period or future period posting
* No limit in the maximum number of years allowed for prior year adjustments
* Supervisor enforced controls for forcing posting to a pre-defined accounting period.
* Flexible coding structure with user-definable codes
* Separate definition for grouping of accounts and cost centers
* Multiple levels for departmental or cost center structures
* Hierarchical grouping - may be changed anytime without affecting the account codes or ledgers
* Arbitrary non-hierarchical groupings by user-defined Analysis Codes - may be changed anytime without affecting the account codes or ledgers.

B)Account Payable (AP):

* Data entry in both batch mode and on-line mode (with immediate update to supplier ledgers)
* Allow partial and on account payment, advances to suppliers
* Create multiple General Ledger control accounts for cash payments and creditors/payable
* Make both prior and future period entry for supplier invoices, credit notes, debit notes and payments
* Know which suppliers are due to being paid
* Make sure you take advantage of suppliers’ discounts

C) Account Receivable (AR):

* Data entry in both batch mode and on-line mode (with immediate update to customer ledgers)
* Allow partial and on account payment by customers
* Allocate payments by individual invoices; range of accounts and by exception
* Post multiple General Ledger control accounts for debtors, cash receipts and debtors/receivables
* Make both prior and future period postings for invoices, credit notes, debit notes and payments
* Know which customers owe you money and it is due
* Know the aging status of each receivable type, customer, and invoice
* Evaluate efficiently each customer’s payment performance

D)Purchase Order (PO):
* Multiple depot address and projects for a supplier
* Facilities to amend (and print) documents such as purchase orders and GRN
* Automatic integration with inventory for stock upgrade and inquiry
* Categorize of purchase information for comprehensive purchase analysis
* Comprehensive supplier analysis based on both quantity and price variance
* Provision for updating of requisition and receipt quantities
* Keep track of LC in a detail way
* Detail information of C & F, banks, shipment information
* Details of costs those already incurred to mature the L/C
* Provisional costs which have to be paid later on
* L/C costing for generating landed cost of items
* Automatic conversion between ordering, stocking and consumption units of measures
* Categorize of items for analysis purpose; reorder level for exception report
* Stock status for each item and each warehouse showing quantities on customer orders, allocates to customer orders, in picking, on manufacturing orders, kited to manufacturing orders, kited to transfer orders, goods-in, stock in hand etc.
* Know the value of your current inventory.
* Move quantities between inventory locations as needed
* Stock status by batch numbers
* Inventory costing and facilitate generation of stock ledger by three types of costing method – Weighted Average Costing, FIFO Costing and Batch Costing

Customer Relationship Management (CRM)

This module is designed to handle all services to customers such as monitoring delivery status, resolution of complaints, managing customer profiles, maintaining sales/service history, arranging notifications to customers and others. The module takes care of all routine processing and provides necessary information on-line so that the sales force, service agents and consultants can efficiently carry out their functions to the satisfaction of the respective clients. The CRM module currently has the following sub-modules –
* Customer profiles
* Sales/service history
* Profitability analysis
* Sales cycle management
* Sales force/agents performance monitoring
* Product/service delivery management
* Customer service rating
* e Ordering
Customer relationship management is a crucial tool in today’s business that no one can afford to ignore. The DFN ERP CRM module meets that need squarely. The specialty of DFN ERP CRM is its flexible structure which allow various types of implementations based on company policies and requirements without recourse to programming.